Secretary
Secretary Job Description
At Eagle Electromechanical CO LLC, a UAE based environmental engineering contracting company, secretaries help keep our business operations running efficiently, and we currently need someone to take on this role. We’re seeking a detail-oriented and personable secretary to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and excellent communication skills to the job. This person should have experience working in an office, supporting coworkers and clients in various administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, the secretary will be relied on to help Eagle flourish.
Objectives of this role
- Perform a variety of clerical duties, such as responding to calls, emails, and requests
- Optimize business operations and oversee office supplies, equipment, and processes
- Ensure successful workflows, schedules, communications, and office environment on a daily basis
- Determine which issues require immediate attention, and communicate to superior of any deviations from standard operating procedures
Responsibilities
- Manage emails, regular mail, shipments, photocopying, and other correspondences
- Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting
- Assist staff members with coordination of schedules, appointments, daily operational tasks, and travel arrangements
- Establish and maintain record-keeping system for files, contacts, and employee directory etc
- Oversee office equipment and supplies, and initiate requisitions to replenish inventory; other inventory management
Required skills and qualifications
- Proven success in a secretarial role
- Fluent English written and verbal communication skills
- High school diploma or equivalent
- Proficient in the use of Microsoft office (Word, Excel, Powerpoint)
Preferred skills and qualifications
- Bachelor’s degree or equivalent
- Experience in an administrative / accounting role
- Experience within a contracting or engineering company
Location : Dubai
To apply for a job position at Eagle Electromechanical CO. L.L.C. &. Al Hijaz Mechanical Equipment CO. L.L.C. please send your CV and Covering Letter to candidate@alhijazgroup.net .